Privacy Policy

What this privacy notice is about

This is a summary of how we protect your personal data and respect your privacy. This notice relates to our processing of personal data of visitors to the Dorich House Museum / Stanley Picker Gallery website or events only.

How we collect your information

We collect your personal data in the following ways:

From you when you complete a form or otherwise provide contact details at an event or open day (for example, a business card);

When you sign up to receive our newsletter or other communications;

When you complete and submit a web enquiry form;

When you apply for a job or funding (for example, a fellowship);

Automatically from our website (see below);

From our website

When you use our websites, information about the IP address and browser that your computer is using will be made known to us. We may use such information to monitor how our websites are used, which pages are visited and how often visits are made.

Google Analytics:
Our websites use Google Analytics Demographics and Interest Reporting, a web analytics service provided by Google, Inc. which uses cookies to help us analyse how this site is used.
Below are some examples of data collected automatically through Google Analytics from all users:

The Internet protocol (IP) address

Computer and connection information such as browser type and version, operating system, and platform

Uniform Resource Locator (URL) click stream data, including date and time, and content viewed or searched for on the site

The information generated by the cookie about your use of the website (including your IP address) will be transmitted to and stored by Google on servers in the United States. Google will use this information for the purpose of evaluating your use of the website, compiling reports on website activity for website operators and providing other services relating to website activity and internet usage. Google may also transfer this information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser.

By using this website, you consent to the processing of data about you by Google in the manner and for the purposes set out above.

Cookies:
Cookies are small files that are sent from the web server to your computer via your browser. They are then stored in your computer as text files and passed back to the server. Cookies are generally used to identify users and on occasion, prepare customised web pages for them. Cookies may remain on your computer merely for the duration of the session (visit) or they may remain indefinitely. Most standard web browsers may be configured to refuse cookies.

Dorich House Museum, Stanley Picker Gallery and our approved agents make use of Google Analytics to produce anonymised statistics on website usage to help us to improve our website and our users’ experience. Google Analytics uses cookies in the process.

Google may transfer the collected information to third parties where required to do so by law, or where such third parties process the information on Google’s behalf. Google will not associate your IP address with any other data held by Google. You may refuse the use of cookies by selecting the appropriate settings on your browser. By using this website, you consent to the processing of data about you by Google in the manner and for the purpose set out above.

What types of information we collect

We collect contact details, which may include:

Your name

Job title

Company title

Postal address

Email address

Telephone number

How we use your information

We use your personal information to contact you about events and other activities related to Dorich House Museum and Stanley Picker Gallery that may be of interest to you.

We may also process personal information when assessing your application for a job or fellowship.

What legal basis we have for processing your information

We rely upon legitimate interests to process your personal information in relation to marketing events and other activities relating to Dorich House Museum and Stanley Picker . You have the right to object to this processing. Where we process your personal data for direct marketing this right is absolute.

To process an application for a job or funding we use the contractual legal basis.

Who we share your information with

Your information is stored and accessed solely by Dorich House Museum and Stanley Picker Gallery and is not shared with other parts of Kingston University.

We use FileMaker Hosting UK to securely manage and store our contacts. FileMaker Hosting UK act as a Data Processor under GDPR for hosted files and have no access to the data within them, as outlined in their with Dorich House Museum and Stanley Picker Gallery. We use to distribute our communications, you can review their privacy notice on their website.

How long we keep your information

Your information will be kept on our secure database until you notify us (using the contact details below) that you would like to be removed. In addition, we will review our database each year to ensure out of date or erroneous data is removed.

For employment and funding contracts we hold the personal information in line with Kingston University notice. You can access the Kingston University retention schedule on the University website.

Your rights

Under the GDPR and Data Protection Act 2018, you have the following rights:

To access from us the personal data we hold about you

To require us to correct the personal data we hold about you

To require us to erase your personal data

To require us to restrict our data processing activities (and, where our processing is based on your consent, you may withdraw that consent, without affecting the lawfulness of our processing based on consent before its withdrawal)

To receive your personal data, which you provided to us, in a structured, commonly used and machine-readable format and the right to transmit that data to another controller

To object, to any of our particular processing activities where you feel this has a disproportionate impact on your rights;

To not be subject to a decision based solely on automated processing, including profiling, which has a legal effect on you.

Please note that the above rights are not absolute and we may be entitled to refuse requests where exceptions apply.

If you have given your consent and you wish to withdraw it, please contact us using the contact details set out below. Please note that where our processing of your personal data relies on your consent and where you then withdraw that consent, we may not be able to provide all or some aspects of our services to you.

Your responsibilities

You should ensure that the information you provide to the University remains accurate and up to date. Please inform the University if details such as your address change.

Who to contact

For general queries including requests to be removed from our mailing list please contact:

Stanley Picker Gallery: Faith McKie

stanleypickergallery@kingston.ac.uk

Dorich House Museum: Matthew Laidler

dorichhousemuseum@kingston.ac.uk

If you wish to request access to the personal data we hold about you, please use the Subject Access Request Form available on the Kingston University website.

For any other queries about this privacy notice or how Kingston University processes your personal data please contact dataprotection@kingston.ac.uk.

If you are not satisfied with how we are processing your personal data, you can make a complaint to the Information Commissioner.

You can find out more about your rights under data protection legislation from the Information Commissioner’s Office website.